340B COORDINATOR - PHARMACY PROGRAM

Position Summary

The purpose of the 340B Coordinator is to coordinate and manage the 340B Program throughout the Aultman Health System. This position will serve as the internal/external liaison for all 340B related matters. The 340B Coordinator reports to the associated pharmacy director.

Department Summary

Qualifications

• Associates Degree preferred. Certified Pharmacy Technician with the Ohio Board of Pharmacy.

• Prior experience working in the 340B Program preferred.

• 2 years of hospital or retail pharmacy experience preferred.

• Strong understanding of pharmaceutical procurement laws, regulations, policies, and procedures.

Department Qualifications

Skills

• Detail oriented.

• Adaptability to changing work environment, needs, and 340B requirements.

• Strong analytical and organizational skills.

• Strong interpersonal communication skills.

• Ability to work independently.

• Excellent computer skills and knowledge of computer software, including programs such as Word, Excel, PowerPoint, etc.

Department Skills

Responsibilities & Expectations

• Provides oversight from the Department of Pharmacy for the 340B program.

• Develops and modifies 340B policies in accordance with state, federal, and system program requirements.

• Provides ongoing training, education, and communication required for the 340B program. Develops training and competency materials for all staff and leaders who work with the 340B program.

• Regularly communicates with all staff involved with the 340B program to be sure that processes remain efficient and to address any problems, concerns, or suggestions for improvement.

• Responsible for ensuring annual HRSA recertification is completed within the allowable timeframe, registration of child sites is done in allowable time frame, and accuracy of the information supplied to the database is accurate.

• Responsible for accuracy of information supplied to the HRSA 340B Database.

• Monitors utilization records and 340B purchasing accounts to ensure that software or tools are working properly and accurately.

• Performs thorough reviews of 340B pricing to search for and quickly address costly changes and optimizes purchasing practices.

• Responsible for oversight of all audits conducted in the scope of the 340B program.

• Evaluates current and future contract pharmacy opportunities, including contract language, fee structure, data setup, and internal and independent external auditing.

• Coordinates monthly financial reporting and analysis, including, but not limited to, metric reporting, scorecards, and variance analysis and reporting.

• Constructs appropriate financial metrics to assess areas of improvement.

• Jointly maintains 340B software integrity and reviews applicable reports to identify areas for improvement.

• Works with Legal Department to resolve compliance issues with manufacturers.

• Attend 340B conferences to learn new practices or improvements to enhance 340B program.

• Performs duties as assigned to support pharmacy and health system operations.

• All other duties as assigned.

Department Responsibilities & Expectations

Working Conditions

• Monday through Friday 8am-4:30pm.

• Office work including telephone and personal computer use with potential to work from home.

• Reimbursable travel to contract pharmacy sites or educational conferences.

Hazardous Exposure Category

Category III - Includes tasks that involve no exposure to blood, body fluids, or tissues and Category I tasks are not a condition of employment. The normal work routine involves no exposure to blood; body fluids or tissues (although situations can be imagined or hypothesized under which anyone anywhere might encounter potential exposure to body fluids.) Persons who perform these duties are not called upon as part of their employment to perform or assist in emergency care or first aid or to be potentially exposed in some other way.

Physical Addendum

Demands

Frequency

Remarks

Lifting 0-10 lbs

Never

Lifting 10-20 lbs

Never

Lifting 20-35 lbs

Never

Lifting 35-50 lbs

Never

Lifting 50-75 lbs

Never

Lifting 75-100 lbs

Never

Lifting over 100 lbs

Never

Forward Reaching

Occasional 10-33%

Overhead Reaching

Occasional 10-33%

Standing

Occasional 10-33%

Walking

Occasional 10-33%

Sitting

Frequent 34-65%

Climbing

Never

Stairs/Ladder

Never

Bending/Stooping

Occasional 10-33%

Twisting/Turning

Occasional 10-33%

Kneeling/Squatting

Occasional 10-33%

Crawling

Never

Pushing/Pulling 0-10 lbs

Never

Pushing/Pulling 10-20 lbs

Never

Pushing/Pulling 20-35 lbs

Never

Pushing/Pulling 35-50 lbs

Never

Pushing/Pulling 50-100 lbs

Never

Pushing/Pulling over 100 lbs

Never

Carrying 0-10 lbs

Never

Carrying 10-20 lbs

Never

Carrying 20-35 lbs

Never

Carrying 35-50 lbs

Never

Carrying 50-100 lbs

Never

Carrying over 100 lbs

Never

Grasping/repetitive sustained

Frequent 34-65%

Fine motor coordination

Continuous 66% of the day

Vision: Near/Far/Color

Continuous 66% of the day

Hearing: ordinary conversation/other

Continuous 66% of the day