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Administrative Assistant (Contractor)

Vir Biotechnology is a commercial-stage immunology company focused on combining immunologic insights with cutting-edge technologies to treat and prevent serious infectious diseases. Vir has assembled four technology platforms that are designed to stimulate and enhance the immune system by exploiting critical observations of natural immune processes. Its current development pipeline consists of product candidates targeting COVID-19, hepatitis B virus, influenza A and human immunodeficiency virus. For more information, please visit www.vir.bio .

We believe the success of our colleagues drives the success of our Mission. We have an ongoing commitment to creating a company passionate about equality, inclusion, and respect. When everyone feels supported and encouraged to give at their best, we will collectively deliver outstanding results.

Vir Biotechnology is seeking an experienced Administrative Assistant for our Human Resources Team. The role will enable the HR Leaders and their team members to work more effectively and will entail regular interaction with internal and external stakeholders. A high degree of professionalism as well as focus and flexibility is required. Absolute discretion is a must, plus resourcefulness, reliability, and self-motivation.

Responsibilities & Learning Opportunities

    • Enter and Track Purchase Orders/Statement of Work (SOW) utilizing Coupa and Agiloft
    • Calendaring for HR leaders and their teams using Outlook
    • Logistical support for team and department meetings
    • Plan and prepare for upcoming team meetings
    • Plan team events, as well as birthdays, anniversaries, and care packages.
    • Assist with onboarding new team members.
    • Keep all HR distribution lists, calendars and Slack channels up to date.
    • Collaborate with other Executive Assistants internally and externally to coordinate calendars, requests, and events.
    • Maintain a thorough knowledge of company operations, policies, and procedures.
    • Maintain a high degree of discretion and confidentiality given the business-critical nature of the work, including while archiving documents with different levels of sensitivity.
    • Participate in ad hoc EA meetings or working groups at the broader corporate level.



Qualifications And Experience

    • Experience within pharma/ biotech industry is desired but not mandatory.
    • Strong Outlook skills a must
    • Coupa/Agiloft experience a significant plus
    • Zoom and Concur expense reporting experience a plus.
    • Strong written and verbal communication skills, with the ability to consistently shift focus and reprioritize tasks within a fast-paced environment.
    • Ability to work independently, be committed to the role and team and be available after hours and/or on weekends if needed.
    • Solid experience handling heavy calendaring with multiple scheduling priorities, coordinating and setting up meetings, and ensuring Executives are at planned activities on time.
    • LOCATION: San Francisco, can work in Hybrid work model to support events, meetings, or other significant administrative activities. Days/dates in office are flexible and can be agreed with manager.



Education

    • Minimum B.S./B.A.
    • 3-5 yr.+ of experience supporting a large team within a fast-paced environment.



Vir's compensation and benefits are aligned with the current market and commensurate with the person's experience and qualifications. All full-time employees receive a package that includes: compensation, bonus and equity as well as many other Vir benefits and perks such as: health, dental, vision, life and disability insurance benefits, non-accrual paid time off, company shut down for holidays, commuter benefits, child care reimbursement, education reimbursement, 401K match and lunch for all lab essential personnel!

Vir is an equal opportunity employer. We value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, sex, gender, gender expression, sexual orientation, age, marital status, veteran status, or disability status. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform critical job functions, and to receive other benefits and privileges of employment. Please contact Human Resources to request accommodation.

Vir Human Resources leads recruitment and employment for Vir. Unsolicited resumes sent to Vir from recruiters do not constitute any type of relationship between the recruiter and Vir and do not obligate Vir to pay fees should we hire from those resumes. We ask that external recruiters and/or agencies not contact or present candidates directly to our hiring manager or employees.

Administrative Assistant (Contractor)

San Francisco, CA
Full Time

Published on 07/30/2022

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