CONTRACT ADMIN - PURCHASING

Legal Entity

Aultman Health Foundation

Position Summary

The Contract Administrator supports the Sourcing and Contracting Department by administering and maintaining Group Purchasing Organization (GPO) and locally negotiated supplier contracts across the Aultman Health Foundation. This role is responsible for ensuring pricing accuracy, contract compliance, data integrity, and effective downstream execution of contractual agreements once sourcing strategies and commercial terms have been established.

The Contract Administrator works closely with the Executive Director of Sourcing and Contracting, Contract Analysts, Purchasing, and Accounts Payable to ensure that contract terms, pricing, rebates, and conditions are properly documented, maintained, and operationalized within enterprise systems. This position plays a critical role in protecting contract value, ensuring compliance, and supporting savings realization.

Department Summary

The Contract Administrator supports ownership and administration of GPO and local supplier contracts for clinical and non'clinical goods and services. The role ensures accurate contract management and documentation, pricing maintenance, and compliance monitoring throughout the contract lifecycle.

Under the direction of the Executive Director of Sourcing and Contracting, the Contract Administrator partners closely with Contract Analysts to support contract execution, analytics, and compliance activities. This position also collaborates with Purchasing and Accounts Payable to ensure pricing accuracy, issue resolution, and alignment across the procure'to'pay workflow.

Qualifications

• Bachelor's degree in Business, Supply Chain, Finance, Healthcare Administration, or related field preferred; or equivalent experience

• 3-5 years of experience in contract administration, supply chain, procurement, or healthcare materials management

• Experience working with GPO contracts and locally negotiated agreements preferred

• Strong working knowledge of pricing, rebates, and contract compliance concepts

• Experience with ERP/MMIS systems and contract repositories preferred

Department Qualifications

• Maintain a professional demeanor and appearance,

• Adhere to organizational dress code standards.

• The Contract Administrator will demonstrate a collaborative mindset, working effectively across purchasing, clinical, and administrative teams.

• Maintain a consistently positive, proactive, and solution-focused attitude.

• Ability to perform effectively in a fast-paced, high-pressure environment.

Skills

• Strong analytical and spreadsheet skills for pricing analysis and comparisons

• High level of attention to detail and data accuracy

• Effective verbal and written communication skills

• Ability to manage multiple priorities with minimal supervision

• Proficient in Microsoft Word, Excel, Access, Outlook, and web'based tools

• Strong interpersonal skills with ability to collaborate cross'functionally

• Professional demeanor and service'oriented mindset

Responsibilities & Expectations

• Contract Administration & Pricing Management
  • Administers and maintains GPO and locally negotiated contracts, including pricing, terms, tiers, and amendments
  • Ensures accurate contract pricing is loaded and maintained within MMIS/ERP systems and aligned with vendor systems
  • Manages research and resolution of contract pricing discrepancies through to closure
  • Maintains centralized repositories for electronic and paper contract documentation
  • Tracks contract expirations, renewals, amendments, and compliance requirements

• Contract Compliance & Value Support
  • Supports identification and tracking of contract benefits, inefficiencies, savings, rebates, and utilization opportunities
  • Reviews non'contracted and off'contract spend to identify opportunities for contract alignment or standardization
  • Analyzes supply contracts against GPO benchmarks and affiliate hospital comparisons
  • Supports contract compliance monitoring and reporting initiatives

• Cross'Functional Collaboration
  • Works closely with Contract Analysts to support contract analytics, benchmarking, and reporting
  • Collaborates with Purchasing to ensure accurate execution of contract pricing and terms at the point of order
  • Partners with Accounts Payable to resolve pricing, invoice, and rebate'related discrepancies
  • Maintains productive relationships with vendors to support pricing accuracy and contract compliance

• Bid & Project Support
  • Supports contract bid activities, including RFPs, RFEs, and RFIs, by organizing documentation and responses
  • Reviews and catalogs bid responses for analysis and comparison in partnership with Contract Analysts
  • Supports special projects and contract'related initiatives as assigned
  • Participates in GPO and affiliate sourcing meetings as appropriate

• Systems & Business Continuity
  • Supports MMIS system integrity and serves as backup support for emergency preparedness
  • Utilizes spreadsheets and tracking tools to support pricing, compliance, and contract analysis

Department Responsibilities & Expectations

• Promotes Aultman RESPECT values to foster a healthy, inclusive work environment

• Abides by and demonstrates the Aultman Leadership Promise (ACE): Act, Communicate, Engage

• Lives the mission and values of AHF in day'to'day behaviors

• Supports a culture of accuracy, compliance, and accountability

• Demonstrates professionalism, integrity, and collaboration in all interactions

Working Conditions

• 8:00am - 4:30pm M-F; variable based on operational needs.

• Primarily On-Site with flexibility to work Remotely on occasion.

• Subject to frequent interruptions and shifting priorities

• Cross'training within the department required

• Occasional on'call support or location assignment as needed

Hazardous Exposure Category

Category III - Includes tasks that involve no exposure to blood, body fluids, or tissues and Category I tasks are not a condition of employment. The normal work routine involves no exposure to blood; body fluids or tissues (although situations can be imagined or hypothesized under which anyone anywhere might encounter potential exposure to body fluids.) Persons who perform these duties are not called upon as part of their employment to perform or assist in emergency care or first aid or to be potentially exposed in some other way.

Physical Addendum

Demands

Frequency

Remarks

Lifting 0-10 lbs

Occasional 10-33%

Lifting 10-20 lbs

Occasional 10-33%

Lifting 20-35 lbs

Occasional 10-33%

Lifting 35-50 lbs

Occasional 10-33%

Lifting 50-75 lbs

Occasional 10-33%

Lifting 75-100 lbs

Occasional 10-33%

Lifting over 100 lbs

Occasional 10-33%

Forward Reaching

Occasional 10-33%

Overhead Reaching

Occasional 10-33%

Standing

Occasional 10-33%

Walking

Occasional 10-33%

Sitting

Occasional 10-33%

Climbing

Occasional 10-33%

Stairs/Ladder

Occasional 10-33%

Bending/Stooping

Occasional 10-33%

Twisting/Turning

Occasional 10-33%

Kneeling/Squatting

Occasional 10-33%

Crawling

Occasional 10-33%

Pushing/Pulling 0-10 lbs

Occasional 10-33%

Pushing/Pulling 10-20 lbs

Occasional 10-33%

Pushing/Pulling 20-35 lbs

Occasional 10-33%

Pushing/Pulling 35-50 lbs

Occasional 10-33%

Pushing/Pulling 50-100 lbs

Occasional 10-33%

Pushing/Pulling over 100 lbs

Occasional 10-33%

Carrying 0-10 lbs

Occasional 10-33%

Carrying 10-20 lbs

Occasional 10-33%

Carrying 20-35 lbs

Occasional 10-33%

Carrying 35-50 lbs

Occasional 10-33%

Carrying 50-100 lbs

Occasional 10-33%

Carrying over 100 lbs

Occasional 10-33%

Grasping/repetitive sustained

Occasional 10-33%

Fine motor coordination

Continuous 66% of the day

Vision: Near/Far/Color

Continuous 66% of the day

Hearing: ordinary conversation/other

Continuous 66% of the day

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, national origin, disability, gender identity, sexual orientation or protected veteran status. The organization is an EEO/AA Employer M/F/Disability/Vet.

The organization will provide reasonable accommodations to employees or applicants with disabilities, as defined by the Americans with Disabilities Act, who are otherwise qualified to safely perform the essential functions of the job, with or without accommodation, unless such accommodation would constitute an undue hardship on the organization or poses a direct threat to the health and safety of the individual or others that cannot be sufficiently mitigated by reasonable accommodation. Any applicant or employee who requires an accommodation to perform the essential functions of his or her job or to enjoy equal benefits and privileges of employment should notify the Aultman Human Resource Department and request such an accommodation.