Coordinator, Physician Assistant Program
Coordinator, Physician Assistant Program
Posting Number
req23162
Department
Dept of Clinical Hlth Prof
Department Website Link
[click to reveal website link] College of Health Sciences
Location
University of Arizona Health Sciences
Address
Tucson, AZ USA
Position Highlights
The Coordinator for Administrative Affairs with the Physician Assistant program has primary responsibility for providing administrative, programmatic, and executive support for the Director of the Physician Assistant program. The position requires a demonstrated ability to work with a wide variety of employees and students in a professional manner. The incumbent analyzes and responds to administrative matters within established parameters, interacts and maintains a liaison relationship to facilitate unit objectives, and provides problem-solving assistance.
Outstanding UA benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; UA/ASU/NAU tuition reduction for the employee and qualified family members; retirement plans; access to UA recreation and cultural activities; and more!
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Duties & Responsibilities
- Assist with managing and coordinating complex projects and provide high-level support to the Program Director including the following:
- Coordinating logistics for ongoing Program events, activities, and initiatives including but not limited to overseeing multiple schedules, coordination of event, space reservations, food service, audio-visual, technical, and other needs as requested for various events. Act as point of contact for possible emergencies or problems with events. ensures all aspects of events are implemented and controlled according to plans.
- Gather information, draft and execute communications in a warm, welcoming and professional manner to internal and external stakeholders regarding upcoming events, activities, and initiatives for the program.
- Partner with VIPs to ensure all needs are met in an expeditious and welcoming atmosphere; maintains contact with VIPs/executives/guests via telephone, email and written correspondence.
- Gather, analyze, and report data from the event to Director, team, and VIPs. Assist with recommendations for improvement for future events.
- Carefully facilitate and coordinate requests of the Program Director's time - oversee their calendars/schedules.
- Coordinate all travel arrangements for the Program Director while working to ensure best practices are followed for timely expense reimbursements.
- Complete business transactions through the UAccess systems, including but not limited to, time and labor process (being mindful of university budget processes and procedures), procurement of supplies and PCard purchases.
- Coordinate complex scheduling to accommodate large events for the clinical program.
- Ensure the timely and accurate flow of information of all types (correspondence, forums, speeches, conferences, retreats, etc.).
- Gather and prepare correspondences to team and director. Facilitate all communication to the team by tracking, completing research, retrieval of data, and dissemination to the Director and team.
- Assist in the day-to-day management of events/activities/initiatives/requested services related to advancing the Program and recruitment/ onboarding of faculty and staff.
- Orient new faculty and staff by providing them with an overview of the Program environment and the information necessary to begin their new role ensuring a smooth transition and a welcoming experience.
- Participate in staff meetings, training and professional development activities and other events as required.
- Represent the Program in public relations/liaison capacity on matters relating to events and other Program venues.
- Accreditation Preparation and Management:
- Preparation of documentation and evidence required for accreditation reviews.
- Coordinate with faculty and staff to ensure that all required materials and data are accurate and submitted on time.
- Maintain a calendar of accreditation-related deadlines and ensure timely compliance.
- Documentation and Record-Keeping:
- Maintain accurate and up-to-date records related to accreditation and program evaluation. Keep records and documents confidential as necessary.
- Ensure that all documentation is easily accessible and organized for accreditation reviews.
- Report Preparation:
- Assist with draft and review accreditation self-study reports, progress reports, and other required documents.
Knowledge, Skills, and Abilities:
- Ability to work weekend and evening hours, when necessary.
- Excellent people skills.
- Excellent computer skills in Microsoft Office Suite, Word, Excel, PowerPoint, Outlook.
- Ability to work independently in a team environment.
- Ability to appropriately deal with highly sensitive and confidential information.
- Public relations and positive resolution of issues.
- Attention to detail.
- Accreditation and Compliance Awareness.
- Event and Travel Coordination Skills.
- Customer Service and Hospitality Mindset.
Minimum Qualifications
- Bachelor's degree or equivalent advanced learning attained through professional level experience required.
- Minimum of 1 year of relevant work experience required.
Preferred Qualifications
- Previous experience managing executive schedules.
- Basic IT troubleshooting experience.
FLSA
Non-Exempt
Full Time/Part Time
Full Time
Number of Hours Worked per Week
40
Job FTE
1.0
Work Calendar
Fiscal
Job Category
Organizational Administration
Benefits Eligible
Yes - Full Benefits
Rate of Pay
$25.50 - $31.88
Compensation Type
hourly rate
Grade
7
Compensation Guidance
The Rate of Pay Field represents the University of Arizona's good faith and reasonable estimate of the range of possible compensation at the time of posting. The University considers several factors when extending an offer, including but not limited to, the role and associated responsibilities, a candidate's work experience, education/training, key skills, and internal equity.
The Grade Range represent a full range of career compensation growth over time. The university offers compensation growth opportunities within its career architecture. To learn more about compensation, please review our Applicant Compensation Guide and our Total Rewards Calculator.
Career Stream and Level
PC1
Job Family
Administrative Support
Job Function
Organizational Administration
Type of criminal background check required:
Name-based criminal background check (non-security sensitive)
Number of Vacancies
1
Target Hire Date
Expected End Date
Contact Information for Candidates
MJ Ellis, [click to reveal email address]
Open Date
6/13/2025
Open Until Filled
Yes
Documents Needed to Apply
Resume and Cover Letter
Special Instructions to Applicant
If invited to interview, please be prepared to provide three (3) professional references.
Notice of Availability of the Annual Security and Fire Safety Report
In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act), each year the University of Arizona releases an Annual Security Report (ASR) for each of the University's campuses.Thesereports disclose information including Clery crime statistics for the previous three calendar years and policies, procedures, and programs the University uses to keep students and employees safe, including how to report crimes or other emergencies and resources for crime victims. As a campus with residential housing facilities, the Main Campus ASR also includes a combined Annual Fire Safety report with information on fire statistics and fire safety systems, policies, and procedures.
Paper copies of the Reports can be obtained by contacting the University Compliance Office at [click to reveal email address].