Gaston College is seeking applicants for a Facilitator- Emergency Medical Science position.
Open until filled
Annual Salary: $37,592.00
Assist the Director of Emergency Medical Science in scheduling, implementing, and maintaining all classes in the Emergency Medical Science program, as well as other healthcare programs as needed. Perform all administrative and clerical support for the program(s). Assist with registration, generate student records, and maintain curriculum and continuing education program files for the College, state approval, and accreditation. Serve as the administrative support for assigned programs, including the processing of appropriate paperwork (contracts, worksheets, rosters, payroll). This is a multi-faceted position working with students, faculty, staff, and the community.
DUTIES AND RESPONSIBILITIES
- Serve as initial contact person for the department and work as a team member by maintaining excellent customer service and providing information to prospective students and customers.
- Compose and type correspondence, memorandums, minutes, course documents, handouts, and flyers.
- Set up and maintain filing system for general information, course information, files for all courses taught, files on each instructor including certifications, and files on each student.
- Prepare semester instructor contractual agreements and other required paperwork from SACSCOC and accrediting agencies, obtain necessary signatures, and process as appropriate.
- Assist with planning, coordinating, and scheduling advisory board meetings.
- Assist with arranging room schedules and equipment requests with appropriate campus contacts.
- Collaborate with appropriate College personnel to ensure CE and Curriculum class registration and paperwork are correct.
- Produce and maintain monthly annual reports for accreditation and workforce development and apprenticeship purposes.
- Prepare billing statements for continuing education courses and submit them to business office as needed.
- Requisition supplies, materials, and equipment needed for the programs.
- Receive telephone calls and emails, serve as receptionist, and provide general information to administration, staff, faculty, students, and public.
- Prepare, organize, disseminate and manage EMS application packets. Prepare and email student acceptance letters. Meet with students to explain application packets and answer preliminary questions.
- Prepare and type contracts for EMS instructors as well as obtaining signatures; maintain records of hours worked by part-time faculty and prepare information for payroll. Compile class packets for all classes (including contacts, rosters, registration forms, etc.). Forward completed class packets to registrar’s office in a timely manner.
- Maintain a high standard of professional and ethical practice in representing the College.
- Maintain confidentiality of sensitive and/or confidential information.
- Demonstrate a thorough knowledge of the field or discipline with continued adherence to professional accountability.
- Provide a high level of service to customers by establishing and maintaining effective working relationships and partnerships.
- Accept responsibility for managing situations and problems.
- Utilize independent judgment in problem solving of complex issues.
- Work cooperatively with team members and colleagues, contributing positively and constructively to the achievement of team and College objectives.
- Adhere to the College’s policies, procedures, and other established guidelines.
- Serve on College committees to support the college as a whole.
- Participate in scheduled Department, Division, and College meetings.
- Participate in activities that enhance the College’s service to students and the community.
- Perform other duties as assigned, including special projects.
MINIMUM EDUCATION QUALIFICATIONS
- Associate degree required.
MINIMUM EXPERIENCE QUALIFICATIONS
- Accurate recordkeeping skills required.
- Strong organizational skills and the demonstrated ability to handle multiple tasks in a fast-paced environment are required.
- Proficiency in Microsoft Office (Word, Excel, PowerPoint, etc.) required.
- Working knowledge of operating standard office equipment and related tools and technology required
- A strong work ethic, positive attitude, and the ability to collaborate well with others are required.
- Generally, works in a traditional climate-controlled office environment and requires the ability to sit for extended periods.
- Some walking, standing, and bending required, and the ability to lift and maneuver items weighing up to 25 pounds.
- Work environment can be stressful at times in dealing with a wide variety of challenges and deadlines.
- In addition to regular office hours, position sometimes requires overtime and/or evening hours.
Gaston College provides a comprehensive, affordable insurance and benefits program. We are continuously investigating new benefit offerings that are responsive to the needs of our regular** employees.
- State Health Plan
- Dental Insurance
- Vision Insurance
- Health Care and Dependent Care Flexible Spending Accounts
- Employee Assistance Program
- Additional Supplemental Insurances
- NC State Retirement Plan
- Supplemental Retirement Plans
- Disability Benefits, Long- and Short-Term
- Longevity Pay
- State Employees' Credit Union Eligibility
- Leave (Vacation, Sick, FMLA, Civil and Military, Child/Student Involvement, Education, and Voluntary Shared)
- Paid Holidays
- Educational Advancement Compensation
- Tuition Assistance
- Employee Discount Program
Click "apply" to submit your application today!
Notice of Nondiscrimination - Gaston College is committed to affirmative action and equal opportunity in employment and educational programs and activities and does not discriminate against all persons on the basis of race, color, national origin, religion, sex, sexual orientation, gender, gender identity or expression, pregnancy, disability, genetic information, age, or veterans’ status. Gaston College supports protections under all applicable state and federal laws including, but not limited to, the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, Section 504 of the Rehabilitation Act of 1973, the Americans with Disabilities Act of 1990, and Title II of the Genetic Information Nondiscrimination Act (GINA) of 2008. Inquiries regarding affirmative action/equal opportunity should be directed to: Chief of Staff (Employees) or Vice President for Student Affairs (Students), 201 Highway 321 South, Dallas, NC 28034 or call 704.922.6200.