Office & Logistics Manager

About the Department                                                                                                                                 

Imagine transforming the face of biomedical research, helping patients getting healthier with digital therapeutics, and advanced medical devices in a state-of-the-art research facility. That’s what we do at Novo Nordisk Research Center Seattle, Inc. (NNRCSI). Our scientists and engineers apply cutting-edge technologies to early R&D projects with the goal of bringing real change to People with Diabetes and Obesity. Such projects include applying data science when developing advanced medical devices and digital decision support solutions. At NNRCSI, your skills, dedication and ambition will help us change lives for the better. In exchange, we’ll offer you an opportunity to work with extraordinary talent, continuously learn and develop, and drive change to defeat diabetes and other serious chronic conditions.

The team is comprised of collaborative, diverse and passionate people who have a true sense of pride in their work and are committed to helping others grow and develop their careers. You’ll also have a platform to engage with key stakeholders on a global scale throughout the entire pipeline process. And while changing the future of diabetes and obesity treatment is no easy task, we also recognize the importance of an enjoyable workplace, which is why we’ve cultivated a culture of fun, ingenuity and innovation. And our competitive compensation package and support of a healthy work-life balance all add to a best-in-class employee experience. We are changing lives for a living. Are you ready to make a difference?

The Position

This position is responsible for the successful ongoing support of site operations for the Novo Nordisk Seattle Office and is accountable for helping to maintain a lean operational setup to support a well-functioning 30+ person site. This position will ensure that an independent streamlined infra-structure is sustained to continuously safeguard the operational activities relating to critical site operational tasks (sometimes confidential in nature) for on-site team members. This role will be primary point lead for operational finance and purchasing activities, coordinate all shipping & receiving, site lead for OHS and maintenance of facilities that will allow site activities to progress and succeed. This role will be responsible for managing all external vendors and visitors to the site.

Relationships

Reports to US R&ED Head of Facilities. Interfaces with all departments at Novo Nordisk Site Seattle and with other US R&ED Sites. External relationships include contact with various vendors. Sources, directs and manages on site outsourced service providers. Partners and interacts with all levels of people and departments, with a focus on strategic business partnering, on an on-going basis to ensure business needs are balanced and projects are completed from both the department and Facilities sides. Maintains a strong relationship with Lines of Business. Establishes key vendor relationships and manages essential contracts to support continuous building operation and function. Manages the relationship with other affiliates to effectively oversee project completion.

Essential Functions

• Leads the day-to-day Facility operation of the NN Seattle Site
• Direct and communicate company policy and procedures related to Facilities, business continuity, and emergency response
• Directs operational activities, develops and organizes procedures, and uses considerable written and verbal communication skills to represent the NN Seattle Site
• Direct the management of office services including printing services for forms & business cards, office supplies, cafe services & supplies, audio visual equipment operation & service, and US Postal & parcel services
• Vendor review, price/service analysis & negotiations, inventory management of supplies and printed materials as well as providing information, instructions and assistance to all employees
• Assist Line of Business with Contract drafting, including coordination with Legal and Data Privacy teams if required
• May coordinate office equipment service appointments and routine services, including troubleshooting and follow-up if needed
• Serves as point person for all interactions with the building management
• Serves as environmental health lead within NN Seattle Site. Manage Denmark Based initiatives pertaining to the building and sustainability
• Prepare extensive review and analysis of current vendors to save costs and improve services
• Collaborates closely with other managers, business leaders, and global colleagues
• Performs duties that are both task and project oriented requiring complex interpretation and significant judgment
• Collaborates with the business and IT to provide input into technology solution issues for facilities related initiatives

Physical Requirements

0-10% overnight travel required.

Qualifications

• A minimum of 8 years of facilities, logistics, office management or other professional experience.
• College degree or technical field degree/certificate preferred.
• Demonstrates strong leadership abilities
• Ability to work independently and exercise a high level of discretion
• Ability to understand implications of work and make recommendations for solutions            
• Ability to exercise independent discretion and/or judgment    
• Requires demonstrated computer skills and use of Microsoft Office  
• Requires extensive knowledge of the job and department served and complete knowledge of operations within a company           
• Requires an understanding of the Company’s goals and the strategy to attain them             
• Ability to manage multiple priorities    
• Ability to interact with all levels inside and outside of the organization along with HQ and global affiliates          
• Excellent customer service skills           
• Ability to handle sensitive and confidential information

We commit to an inclusive recruitment process and equality of opportunity for all our job applicants.

At Novo Nordisk we recognize that it is no longer good enough to aspire to be the best company in the world. We need to aspire to be the best company for the world and we know that this is only possible with talented employees with diverse perspectives, backgrounds and cultures. We are therefore committed to creating an inclusive culture that celebrates the diversity of our employees, the patients we serve and communities we operate in. Together, we’re life changing.

The base compensation range for this position is $80,670 to $141,170. Base compensation is determined based on a number of factors.  In addition, this position is part of the Annual Performance Incentive Plan. Novo Nordisk is an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to race, ethnicity, color, religion, sex, gender identity, sexual orientation, national origin, disability, protected veteran status or any other characteristic protected by local, state or federal laws, rules or regulations.

If you are interested in applying to Novo Nordisk and need special assistance or an accommodation to apply, please call us at 1-855-411-5290. This contact is for accommodation requests only and cannot be used to inquire about the status of applications.